◆ AI Security · Coming soon
Your staff is already using AI. Coming soon: help using it safely.
ChatGPT, Microsoft Copilot and AI “agents” can read your email, open your files and, more and more, take actions for you. I'm putting together a plain-English service to help small offices review how they use these tools and take practical steps to lower the risk.
◆ What's coming
A practical look at how your office uses AI.
A short conversation about which AI tools you use and what they can reach, followed by a plain-English list of practical steps: what to tighten up, simple rules for staff, and where a person should approve before anything moves money, shares files or deletes things.
◆ Why it matters
The tools are helpful. They're also gullible.
AI tools can't always tell your instructions apart from ones hidden in an email or a document. The answer isn't a magic filter. It's giving each tool only the access it needs and keeping a person in the loop where it counts.
Data shared with AI tools
Staff paste client, patient or payroll details into free chatbots, usually because nobody said not to. Clear rules on what never goes in help a lot.
Prompt injection
Hidden instructions inside an email, web page or PDF can tell an AI tool to do something you never asked for. To the AI, they can look just like yours.
Over-broad permissions and connectors
Copilot can open anything the user can open, and connected apps and agents often get more access than they need. Old “Everyone” folders and share links add up.
Account security
An AI tool is only as safe as the account behind it. Two-step sign-in, tidy admin accounts and a quick way to switch access off all matter.
◆ Artist protection setup · Coming soon
Help keeping your art out of AI training.
We help artists protect their work from AI training. We set up the free Glaze and Nightshade tools from the University of Chicago on your own computer, walk you through the settings, and add website opt-out tags (noai and robots.txt), metadata cleanup, and watermarking. Together these steps help make it harder for your work to be used without your permission.
CTS charges only for our time and training. The tools are free from their creators, and you run them yourself.
◆ Coming soon
Want to hear when it's ready?
Leave your details and I'll let you know when this service opens. This form only adds you to the list.
Please don't include passwords or client records.
Prefer email? mike@cottonwoodtechservices.com · (541) 219-1626